BE
COMFORTABLE USING YOUR E-MAIL FOR COMMUNICATIONS
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| Why
Use Registered E-mail®? |
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| In
communication with a client or supplier, it is of ultimate
importance that you know exactly what was said and when
it was said. The days of file notes, verbal and telephone
conversations are now over. Written word is paramount.
 |
Proof
e-mail was sent |
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Proof
e-mail was delivered |
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Proof
of content and attachments sent and received |
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Proof
of time sent and received |
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All
electronic |
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As
simple as clicking your “Send” button
in your e-mail program |
|
Outlook
Read Receipts do NOT do this |
These
days, the most progressive firms have a stringent
risk management perspective and are aware of the legal
and alternative disputes resolution costs just to
defend.
Imagine
if there was a way to prevent the dispute from even
occurring? What would it save you in time, money,
and headaches? How do you value peace-of-mind?
Consider
that the consumer always gets the benefit of the doubt,
unless you can prove otherwise. This issue is more,
how do you protect yourself or your organization with
such proof, in a simple, cost effective, efficient
manner?
No
other form of communication does it or can do it:
| METHOD
|
SUPPORTING
INFORMATION |
DRAWBACKS |
|
POST
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|
YET,
was it really posted? Did it get there?
|
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FAX |
Fax transmission sheet |
Did
you keep it? Is it notated, cross-referenced,
and filed with the fax and transmission sheet?
|
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COURIER
|
|
BUT
what did you send and deliver? Cost?
|
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TELEPHONE |
File note |
Remember, you recorded it, NOT the Client…or
did you record it?
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| Core
Service Summary |
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| Recent
legislation and court rulings hold that electronic
messages are given the same legal status as paper
documents (E-SIGN, UETA). The Registered E-mail
services provide legal and verifiable evidence of
the content and time any e-mail was sent and received
by anyone, anywhere in the world. The service is
designed to protect the sender in those instances
where the delivery, content or time of an e-mail
is disputed, in addition to enhancing efficiency
and cost-savings.
RPost
provides a Registered Receipt e-mail that gives
the sender verifiable proof of:
- Sending and Delivery
- Content of e-mails and attachments
- Uniform time sent and received (atomic clock
time stamp)
RPost
service does not:
- Require any recipient action or special software
- Store your e-mail content or information
The Registered Receipt
e-mail will be returned to you within a few hours
or less and is a
verifiable, admissible
record of that proof and can integrate into your
e-mail retention policies. Because the receipt
is verifiable it makes it able to prove the authorship
and authenticity of that records allowing them
to be admissible in court (unlike an archive if
challenged). |
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|
Registered
E-mail outbound messaging services are:
-
Simple to install
-
Simple to deploy
-
Minimal training
-
Complements any records management
system |
|
Is
essential for:
-
Compliance
-
E-discovery
-
Paper reduction
-
Cost reduction and efficiency
-
E-mail security |
|
Common
Questions:
What
is the core value of Registered E-mail®?
Registered E-mail® provides the sender with
|
Legal
proof of sending an e-mail |
|
Legal
proof the e-mail was received or delivered |
|
Legal
and VERIFIABLE proof of the content and transmission
data of the e-mail |
|
All
of this in a tamper-detectable and verifiable form
|
|
All
of this without requiring the receiver to do anything
special, belong to any special platform, or trade
passwords |
|
KEEP
IN MIND, the RPost system is most valuable for INTERNET
e-mail, or e-mail sent OUTSIDE of your organization's
system |
NOTE:
Failure notices are just as important to the business
sender as are delivery / receipt notices. If you know
definitively that an e-mail failed in its delivery, you
can react. If you do not know, your business could be
at risk.
NOTE:
People often believe that their capability to track
e-mail INSIDE their organization (read receipts, etc.)
will work for Internet e-mail. It does not and depends
on the receiver's actions or settings.
LetterMark
- a Powerful Firm Branding Tool
LetterMark®
Web-enhanced Email is a sophisticated interactive marketing
tool designed for businesses.
LetterMark
technology converts plain text emails into a powerful
marketing branding tool by adding customized interactive
templates. Your messages an include an email business
card with your full color logo. Furthermore, everyone
with whom you have e-mail contact will have your contact
information and by clicking can have it placed in their
computer.
With
LetterMark email, every time your employees hit “send”
they extend your brand and promote your products, services,
special events and news.
LetterMark
applies important branding disciplines to the millions
of emails sent annually.
| Features
At A Glance |
| Multiple
Templates: No limit on the number of templates;
change templates on the fly from simple drop-down
menu |
| Send
Preview: Users' preview of their email framed
in the specified template before sending and can
change templates on the fly |
| Internal/External
Emails: Automatically applies a different (or
no) template on internal emails |
| Dynamic
Republishing: Branding and contact information
are always current, even in previously sent emails
|
| Light
Email: Rich email graphics and Web integration
with only 0.5 KB added to each message |
| Downloadable
Contact Info: Recipients can add sender contact
information to their address book with two clicks
|
| No
Stacking: Automatically avoids “stacking” of
LetterMark templates on replies and forwards |
| Efficient:
Deploy new templates and template changes across
large enterprise in seconds |
| Easy
Installation: Over the internet for small groups;
via ‘silent install’ technologies for enterprise
rollouts |
| Easy
Administration: LetterMark.net, a web-based
system simplifies management for small, medium and
large businesses |
| Tracking
and Reporting: On-line reports of click-through
activity and v-card downloads |
LetterMark
technology combines powerful client software with server-based
delivery. The LetterMark client software on the user’s
machine adds light html "instructions" to call
a specified template from the LetterMark Data Center.
The templates and user contact information do not travel
with the email, but are called from the data center when
the recipient opens the email.
Your
email is not intercepted, re-routed or interfered with
in any way on its path from source to destination.
updated
11/30/08
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